WHOLE SELF RETREATS AND WELLNESS
TERMS & CONDITIONS
Welcome to Whole Self Retreats and Wellness (“Whole Self,” “we,” “us,” or “our”). These Terms & Conditions apply to all guests, participants, and attendees (“Participant,” “you,” or “your”) who book or participate in a Whole Self Retreats and Wellness retreat
Please read these Terms carefully before booking your Retreat. By submitting a booking, paying a deposit or other amount toward your Retreat, or participating in the Retreat, you acknowledge that you have read, understood, and agreed to these Terms.
If you have any questions regarding these Terms, please contact us at Jamie.AdgesLCAT@gmail.com before booking.
1. BOOKING & RESERVATION
Your place at a Whole Self Retreat and Wellness Retreat is reserved once the required deposit or payment has been received and your booking has been confirmed by us.
Retreat pricing, dates, accommodations, inclusions, and payment requirements will be provided on the applicable Retreat booking page or promotional materials.
Unless specifically stated otherwise, the Retreat price includes only the accommodations, meals, activities, workshops, transportation, and other services expressly identified as included in the Retreat description.
Unless otherwise stated, the Retreat price does not include:
Airfare or transportation to and from the destination;
Airport transfers;
Passport or visa fees;
Travel insurance;
Personal expenses;
Alcoholic beverages;
Meals or activities not specifically listed as included;
Baggage fees;
Medical expenses;
Gratuities;
Additional excursions or services;
Costs resulting from travel delays, cancellations, missed connections, or other disruptions.
2. PAYMENT TERMS
A deposit of $675 is required to secure your place at the Retreat.
The deposit is non-refundable once your reservation has been confirmed.
The remaining balance, if applicable, must be paid no later than 60 days before the Retreat start date.
If you choose a payment plan, all scheduled payments must be made by their stated due dates.
Failure to make a required payment by the applicable deadline may result in cancellation of your reservation and forfeiture of amounts already paid, subject to the cancellation policy below.
Your reservation is considered confirmed only after the required payment has been received and your booking has been confirmed by Whole Self Creative Retreats and Wellness.
3. CANCELLATION BY THE PARTICIPANT
We understand that plans can change. However, accommodations, venues, meals, transportation, facilitators, activities, and other Retreat services are arranged and paid for in advance. For this reason, the following cancellation policy applies to all bookings.
Deposit
The deposit required to reserve your place at the Retreat is non-refundable once your reservation has been confirmed.
The deposit secures your place at the Retreat and may be used by Whole Self Creative Retreats and Wellness to secure accommodations, venues, services, and other Retreat arrangements.
Cancellation More Than 90 Days Before the Retreat
If you cancel your reservation more than 90 calendar days before the scheduled Retreat start date, the deposit will remain non-refundable.
Any additional amounts paid toward the Retreat, beyond the non-refundable deposit, will be refunded to you.
Cancellation 90 Days or Less Before the Retreat
If you cancel your reservation 90 calendar days or less before the scheduled Retreat start date, all payments made toward the Retreat are non-refundable, including the deposit and any remaining balance.
This policy applies regardless of the reason for cancellation, including illness, personal emergencies, changes in travel plans, work obligations, family circumstances, transportation issues, or any other reason that prevents you from attending.
No Refunds for Unused Services
No refunds will be provided for:
Late arrival;
Early departure;
Missed activities or meals;
Unused portions of the Retreat;
Voluntarily leaving the Retreat;
Travel delays or cancellations;
Failure to obtain required travel documents;
Failure to attend for personal or medical reasons.
Travel Insurance
We strongly recommend purchasing travel insurance that includes trip cancellation and trip interruption coverage.
Travel insurance may help protect you against unexpected circumstances that prevent you from attending the Retreat.
Participants are responsible for reviewing their insurance coverage, including applicable exclusions, limitations, and requirements.
Cancellation Deadline
For purposes of this policy, the cancellation period is calculated using the scheduled start date of the Retreat.
A cancellation received more than 90 calendar days before the Retreat start date qualifies for a refund of eligible payments, less the non-refundable deposit.
A cancellation received 90 calendar days or fewer before the Retreat start date is completely non-refundable.
4. TRANSFERRING YOUR RESERVATION
If you are unable to attend the Retreat, you may contact Whole Self Retreats and Wellness to request a transfer of your reservation to another person.
Any transfer must be approved by us in advance and may be subject to availability, administrative fees, and other restrictions.
The replacement Participant must meet all Retreat eligibility requirements and agree to these Terms.
A reservation cannot automatically be transferred to a future Retreat or another Retreat date.
5. CHANGES TO THE RETREAT
Whole Self Retreats and Wellness reserves the right to make reasonable changes to the Retreat itinerary when necessary.
Changes may include, but are not limited to:
Accommodations;
Workshops;
Creative activities;
Wellness activities;
Excursions;
Facilitators or instructors;
Restaurants or meals;
Transportation;
Venues;
Schedules;
Meeting locations.
Changes may become necessary because of weather, safety concerns, venue or supplier availability, transportation issues, illness, government restrictions, or other circumstances beyond our reasonable control.
When reasonably possible, we will provide a comparable alternative.
6. CANCELLATION BY WHOLE SELF RETREATS AND WELLNESS
While we make every reasonable effort to operate each Retreat as scheduled, circumstances may arise that require us to cancel a Retreat.
If Whole Self Retreats and Wellness cancels a Retreat before its scheduled start date, Participants will receive a full refund.
Except where required by applicable law, Whole Self Retreats and Wellness is not responsible for additional expenses incurred by Participants, including airfare, independently booked accommodations, transportation, visa fees, travel insurance premiums, or other incidental expenses.
7. TRAVEL DOCUMENTS & ENTRY REQUIREMENTS
Participants are solely responsible for ensuring that they possess all documentation required for travel and participation.
This may include:
Valid passport;
Visa or entry authorization;
Travel permits;
Vaccination documentation where applicable;
Customs documentation;
Any other documentation required by the destination country.
Participants should verify all applicable requirements with the appropriate government authorities before traveling.
Whole Self Retreats and Wellness is not responsible for a Participant's inability to travel due to an expired passport, missing documentation, denied entry, immigration issue, or other travel-document problem.
8. TRAVEL INSURANCE
Travel insurance is strongly recommended for all Participants.
We recommend coverage that includes, where appropriate:
Trip cancellation;
Trip interruption;
Emergency medical expenses;
Emergency evacuation;
Lost or delayed baggage;
Travel delays;
Missed connections.
Participants are responsible for reviewing their insurance policy, including its exclusions, limitations, and coverage amounts.
Whole Self Retreats and Wellness does not provide travel insurance unless expressly stated otherwise.
9. HEALTH, WELLNESS & PARTICIPATION
Whole Self Retreats and Wellness may offer creative, wellness, movement, mindfulness, fitness, outdoor, or other experiential activities.
Participants are responsible for determining whether they are physically and medically capable of participating in any Retreat activity.
Our Retreats are intended to support wellbeing, creativity, connection, relaxation, and personal exploration. They are not intended to diagnose, treat, cure, or prevent any medical or psychological condition.
Any wellness, movement, mindfulness, creative, or educational content provided during the Retreat should not be considered a substitute for professional medical, psychological, or other healthcare advice.
Participants should consult an appropriate healthcare professional regarding any personal health concerns before participating.
10. DIETARY REQUIREMENTS & SPECIAL REQUESTS
Participants are responsible for informing Whole Self Retreats and Wellness of relevant dietary restrictions, allergies, accessibility needs, or other requirements as early as possible.
We will make reasonable efforts to accommodate disclosed requirements; however, we cannot guarantee that every request can be accommodated.
Participants with severe allergies or medical dietary requirements are responsible for taking appropriate precautions and communicating their needs clearly to Retreat staff and relevant vendors.
11. ASSUMPTION OF RISK
Participation in a travel Retreat may involve inherent risks associated with travel, outdoor environments, physical activity, creative activities, wellness practices, transportation, food, unfamiliar surroundings, weather, and other Retreat experiences.
By participating, you acknowledge that you voluntarily assume the ordinary and inherent risks associated with your participation, to the extent permitted by applicable law.
Nothing in these Terms is intended to waive or limit any rights or liability that cannot legally be waived or limited.
12. THIRD-PARTY PROVIDERS
Whole Self Retreats and Wellness may work with independent third-party providers, including accommodations, transportation companies, restaurants, activity providers, guides, venues, and other vendors.
These providers operate independently of Whole Self Creative Retreats and Wellness.
To the extent permitted by applicable law, Whole Self Creative Retreats and Wellness is not responsible for the acts or omissions of independent third-party providers, including delays, cancellations, service interruptions, property loss, or other issues arising from their services.
13. PARTICIPANT CONDUCT
Whole Self Retreats and Wellness is committed to creating an environment that is respectful, inclusive, safe, and supportive.
Participants agree to treat other guests, facilitators, staff, vendors, local communities, and property with respect.
The following conduct may result in removal from the Retreat:
Harassment, discrimination, intimidation, or threatening behavior;
Violence or abusive conduct;
Illegal activity;
Property damage;
Excessive or disruptive intoxication;
Behavior that creates a safety concern;
Conduct that materially interferes with another Participant's experience;
Failure to follow reasonable safety instructions.
If a Participant is removed from the Retreat because of their conduct, they may be responsible for any resulting transportation, accommodation, or other expenses.
Except where required by applicable law, no refund will be provided for unused portions of the Retreat following removal for misconduct.
14. ALCOHOL & PROHIBITED SUBSTANCES
Participants are expected to consume alcohol responsibly and in accordance with applicable laws.
Illegal drugs and prohibited substances are not permitted during the Retreat.
Whole Self Retreats and Wellness reserves the right to take appropriate action if substance use creates a safety concern or materially disrupts the Retreat experience.
15. PERSONAL BELONGINGS
Participants are responsible for their personal belongings throughout the Retreat.
Whole Self Retreats and Wellness is not responsible for lost, stolen, damaged, or misplaced belongings except to the extent such liability cannot legally be excluded.
Participants are encouraged to avoid bringing valuable or irreplaceable items.
16. PHOTOGRAPHY, VIDEO & MEDIA
Photography and video may take place during Whole Self Creative Retreats and Wellness events and activities.
Whole Self Retreats and Wellness will seek consent before using identifiable photographs or videos of a Participant for promotional or marketing purposes.
Participants may contact Jamie.ADGESLCAT@gmail.com with questions or requests regarding media use.
17. PRIVACY & PERSONAL INFORMATION
Whole Self Retreats and Wellness may collect personal information necessary to organize and operate the Retreat.
This may include your name, contact information, emergency contact information, travel information, dietary requirements, accessibility requests, and other information voluntarily provided by you.
Personal information will be handled in accordance with our applicable Privacy Policy and applicable privacy laws.
18. INDEPENDENT TRAVEL ARRANGEMENTS
If you arrange flights, hotels, transportation, excursions, or other travel services independently of Whole Self Retreats and Wellness, you are responsible for those arrangements.
We recommend allowing sufficient time between independent travel arrangements and the official Retreat schedule.
Whole Self Retreats and Wellness is not responsible for missed Retreat activities resulting from independently arranged transportation, delays, cancellations, or other travel disruptions.
19. FORCE MAJEURE
Whole Self Retreats and Wellness will not be responsible for a failure, delay, modification, or cancellation of the Retreat caused by circumstances beyond our reasonable control.
Such circumstances may include natural disasters, extreme weather, fire, epidemics or pandemics, government actions, war, terrorism, civil unrest, strikes, transportation disruptions, supplier failures, or other unforeseen circumstances.
Where reasonably possible, we will make reasonable efforts to provide an alternative arrangement.
20. LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, Participants acknowledge that travel and Retreat participation involve inherent risks.
To the extent permitted by applicable law, Whole Self Retreats and Wellness, its owners, employees, contractors, agents, facilitators, and representatives will not be liable for losses, injuries, damages, delays, expenses, or claims arising from participation in the Retreat, except to the extent caused by liability that cannot legally be excluded or limited.
Nothing in these Terms excludes or limits liability for fraud, intentional misconduct, or any other liability that cannot legally be excluded or limited.
21. INDEMNIFICATION
To the extent permitted by applicable law, you agree to indemnify and hold harmless Whole Self Retreats and Wellness, its owners, employees, contractors, agents, facilitators, and representatives from claims, losses, damages, liabilities, costs, or expenses arising from:
Your breach of these Terms;
Your unlawful, reckless, or negligent conduct;
Damage you cause to property;
Your intentional or reckless actions;
Claims arising from your conduct toward another Participant or third party.
22. CHANGES TO THESE TERMS
Whole Self Retreats and Wellness reserves the right to update these Terms from time to time.
The Terms applicable to your booking will generally be those in effect at the time you make your booking, unless a change is required by applicable law or otherwise agreed between you and Whole Self Retreats and Wellness.
23. GOVERNING LAW
These Terms shall be governed by the laws of USA without regard to its conflict-of-law principles.
Any dispute arising out of or relating to these Terms or participation in a Retreat shall be subject to the applicable courts located in USA, unless applicable law requires otherwise.
24. SEVERABILITY
If any provision of these Terms is determined to be invalid, unlawful, or unenforceable, the remaining provisions will continue in full force and effect to the extent permitted by law.
25. ENTIRE AGREEMENT
These Terms, together with the applicable Retreat booking information, payment terms, waiver, Privacy Policy, and any other documents expressly incorporated into your booking, constitute the agreement between you and Whole Self Retreats and Wellness concerning your participation in the Retreat.
26. ACCEPTANCE OF TERMS
By booking or participating in a Whole Self Retreat, you acknowledge that you have had an opportunity to read these Terms, understand them, and agree to be bound by them.
Retreat Company: Whole Self Retreats and Wellness
Email:Jamie.AdgesLCAT@gmail.com
Retreat Destination: Cotswolds, United Kingdom
Retreat Dates: April 1st-April 4th 2027